CEO

Chief of Staff

Breda, North Brabant
Work Type: Fixed Term Contract

RoomRaccoon is on a mission to become the World’s #1 Hotel Management System. We are on the hunt for an Executive Assistant who is passionate about hotel tech and enjoys a fast paced environment where change and innovation is key.  

 

This is what you tell people at parties:

I am working at an international super-fast growing tech company and we are revolutionising hoteliers around the globe. RoomRaccoon is awarded the world's best Hotel Management System for 2 years in a row and empowers hoteliers to run their property way more effectively. Our growing team of 91 heads is working from 10 offices all over the world!

Reports To

Tymen van Dyl, our Chief Executive Officer. 

A bit about Tymen:

Not just our CEO but also our Co-Founder at RoomRaccoon. Tymen (37) has a tech background and exited his previously started companies when starting RoomRaccoon. He is driven by helping others reach their full potential. He thrives in a clock speed environment where there is accuracy, accountability and competition. Innovative ideas are always welcome, and with a strong motivation - there is a high chance that it will come to life! 

Your role

The mission of our Chief of Staff is to help RoomRaccoon become the World’s #1 Hotel Management System by supporting our CEO and Senior Leadership Team with organisational duties and structure. Your primary responsibilities will include:

  • Managing scheduling meetings for the CEO

  • Advising CEO on eg. priorities

  • Providing content to the Senior Leadership Team to keep them well informed of upcoming commitments and responsibilities and following up appropriately

  • Taking and distributing minutes of meetings and allocating actionables to the necessary personnel

  • Optimising meeting agendas and advising of necessary steps to be taken 

  • Drafting, reviewing and sending organisation wide communication from the Senior Leadership Team

  • Answering phone calls and promptly relaying the information

  • Document management for the Senior Leadership Team

  • Acting as first line on inboxes of the CEO & co-founder

  • Working with our travel agent on best itineraries for the  CEO & co-founder

  • Arranging the quarterly offsite event for the Senior Leadership Team 

  • Collaborating with the Head of People around people matters and company wide events 

  • Maintaining professionalism and strict confidentiality in all your dealings 

  • Ad-hoc duties related to coordination and administration 


You will be accountable for

  • The organisation of the CEO’s schedule and documents

  • Coordination and preparation of strategic plans.

  • Collaboration with the Senior Leadership Team and Head of People

  • Support to the Senior Leadership Team through meeting materials, information and ensuring execution on deliverables

  • Support to the entire organisation through company wide communication that is clear and empathetic when needed


Our perfect fit has/is

  • A relevant university level degree

  • Speaks & writes English on a native speaker level

  • 5+ years of relevant senior management level experience

  • Strong people intuition

  • Direct & open communication style

  • Strong time management skills and ability to multitask various projects at the same time

  • Flexible and resilient; willing to do what it takes to get the job done

  • Challenge driven

  • High integrity and reliability; able to handle confidential and sensitive information

  • Excellent written and verbal communication skills

  • High attention to detail 

  • Business acumen 

  • Organised

  • Administrative focused

  • Tech savvy

  • Good knowledge of productivity tools, with the aptitude to learn new software and systems

  • Innovation in providing solutions 

  • People focused and empathetic 

Shares our core values:

  1. 🥇  ACCOUNTABILITY

  2. 🔁  BEAT YESTERDAY 

  3. ⏩  CLOCK SPEED

  4. 🤝  DEAL’S A DEAL  

  5. 👩‍👩‍👧‍👦  EMPOWER ANOTHER

 

Benefits:

  • Working in a vibrant international fast growing company

  • Unlimited learning & growth potential

  • Your ideas and performance making a big difference in our organisation and the global hotel industry

  • Work hard, Play hard mentality. We love celebrating successes together!

  • Employee Equity Scheme

  • Regular trips to our international offices for trainings & celebrational events (including our famous annual festive World Week)

  • Annual RoomRaccoon hotel budget

  • Friday lunches are on us

  • Quarterly office chair massages

  • Annual salary increases

  • Training & Development programme

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